The following information has been compiled to assist you the Tenant, your Designer and Contractor in preparing and specifications, and in the construction of the leased premises.

We have provided this information in order to minimize problems during the construction process and to avoid inconveniences to you and to tenants already in the building.

Any questions you may have relating to tenant improvement work should be directed to the Building Management Office (“Tillyard”).

Management Office

Mr. Vafa Javanmardi
Property Manager

Tillyard Management Inc.
36-910 Government Street.
Victoria, B.C.
V8W 1X3
(250) 953-2396

Construction Rules and Regulations

Tenant’s Contractor:

The tenant may select any competent General Contractor to perform the leasehold improvement work and must advise Tillyard of his selection. When work is proposed which may affect the structure, including the walls or the systems of the Building, Tillyard may require that either Tillyard or its Contractors shall perform such work. Once the successful Contractor has been selected, a construction schedule shall be submitted to Tillyard along with a list of sub-contractors including contact names, phone numbers and the names of employees working on site.

If Tillyard requires its consultants to review drawings for mechanical and electrical work the cost shall be borne by the Tenant.

Tenant’s Designer

The tenant may select any registered Architect or Interior Designer licensed to practice in the Province of British Columbia. In addition, all drawings pertaining to mechanical, electrical, plumbing and drainage, and sprinkler systems must be prepared by and bear the stamp of a registered Professional Engineer licensed to practice in the Province of British Columbia.

Drawing Submission

The following drawings shall be submitted to Tillyard for its approval prior to the commencement of any construction:

– Floor plans showing dimensions and construction details of all partitions

– Furniture layout including telephone and electrical

– Reflected ceiling plans

– Mechanical

– Electrical

– Plumbing and drainage

– Sprinklers

– Signage drawings

A list of interior finishes; Tillyard may require samples of materials before approval.

Checking of Drawings

If any proposed Leasehold Improvements affect the structure, the walls or the systems of the buildings, it is the intention of Tillyard to have these drawings and specifications reviewed by the base building consultants where applicable, the cost of which shall be borne by the Tenant.

Finishing Hardware

The hardware on the tenant’s entry doors shall be the same as the building standard and locks shall be keyed to the master key.

All locks to all rooms within the premises shall also be keyed to the master key system.


The tenant identification in the lobby of any floor shall be to the building standard.


A building permit for the tenant improvements must be obtained from the City of Victoria prior to the commencement of construction. All permits must be posted in a visible area. Other permits may be required at the discretion of the City.


Delivery of building materials, major pieces of equipment, furniture and bulky goods shall only be made by prior arrangement with Tillyard. All goods are to be brought through the Loading Dock or other access points designated by Tillyard.

The delivery of materials through the main entrance and lobby will not be permitted under any circumstances.

Tillyard does not provide any personnel to move or deliver goods or materials supplied by the Tenant or his Contractor, nor will Tillyard receive Contractor materials or deliveries.

The Contractor will be responsible for the immediate cleaning of any mess resulting from deliveries or work. Any cleaning costs due to the Contractor’s activity, and performed by Tillyard shall be recovered by Tillyard from the Contractor.

Parking in the loading dock is restricted to the loading and unloading of material.

Long Delivery Items

The tenant and his Contractor should be aware that certain items are of a long delivery nature and thus may affect the construction schedule, and completion of the Tenant’s premises.


  • All Contractor personnel shall register with Tillyard.
  • The Contractor is responsible for arranging site access for all workers.
  • Permission must be requested from Tillyard twenty-four hours in advance, for all work to be done after hours and on weekends; access will not be granted by telephone.
  • If security is required by the Contractor or deemed necessary by Tillyard, such cost shall be the responsibility of the Contractor.
  • Tillyard will not be held responsible for the safekeeping of Contractor’s tools or materials.
  • All trades are to confine themselves to the work area. All other areas of the property are off-limits to the Contractor.


The Contractor is responsible for protecting all existing work and finishes of the property including those of other tenants.

The Contractor shall arrange to obtain protective pads for the freight elevator (if required) and must install these pads prior to moving any materials.

The Contractor while moving goods and materials must supply protective covering for the elevator lobbies. This is of primary concern when the elevator lobby carpet has been laid and there are other tenants on that floor. The Contractor shall remove the protective covering from the lobby when each delivery is complete.

The Contractor shall prevent dust from invading other tenant space by installing a plastic membrane to completely cover all openings and provide a sealed work area. Sweeping compound is to be used to control dust.


The Contractor is responsible for removing all of his construction debris. Contractors MUST NOT use garbage containers, including skips, belonging to the building.

Cleaning and Making Good Damage

If after construction has been completed and Tillyard determines that filters in the fan units require replacement, such cost shall be deemed the responsibility of the Contractor. A final cleaning inspection is required by Tillyard. Cleaning may be provided by Tillyard at the Contractor’s expense.

Any damage to the building’s fabric, fittings and furnishings is to be made good by the Contractor to Tillyard’s satisfaction.


There is no parking provided for Contractors or sub-contractors. Loading dock facilities are used only for pickup and deliveries. Each delivery is allowed 15 minutes unless Tillyard has granted special permission. Any vehicles parked in the loading dock for more than the specified time will be ticketed and towed.

Coring and Chipping

Coring/chipping of slabs is expressly forbidden unless x-rays and a consulting engineer’s report have been submitted. Both must be arranged with Tillyard and all documentation must be presented to Tillyard and written permission obtained prior to the commencement of work.

Fire Alarm System and Fire Prevention

Tillyard must be notified of any work affecting the fire alarm system.
The Contractor is to supply approved fire extinguishers for the job site, which shall be kept available and in good working condition until all work is completed.

Power and Water

The Contractor may use power available in the tenant space. Extension cords will not be permitted in finished corridors.

Water is available from janitor rooms or public washrooms on each floor. Please ensure taps under sinks are fully turned off after each use. It is imperative that the Contractor uses neither the basins nor the water closets for disposal or cleanup of any construction waste (i.e. drywall compound or paints, etc.).


The Tenant shall be responsible for making the necessary arrangements for the installation of his own telephones.


The Contractor shall be responsible to provide to Tillyard and Tenant prior to the start of construction proof of:

Builder’s Risk Insurance
Workers’ Compensation Coverage


Keys will be issued by the Tenant for work being carried out in occupied tenant space. Tillyard will not issue keys to Contractors.


Any noisy construction activities which Tillyard determines may cause inconvenience to existing tenants (i.e. drilling through concrete slabs, etc.) or any work causing noxious fumes or odors shall be carried out during the off-hours.

These hours are:

Monday to Friday:

  • 7:00 a.m. to 8:30 a.m.
  • 12:00 p.m. to 1:00 p.m.
  • 5:00 p.m. to 7:00 p.m.


  • 7:00 a.m. to 7:00 p.m.

Advance notice of noisy work must be received by Tillyard prior to the work being done.

Hours stated above are the general guide lines established for noisy construction, acceptance by the other tenants in the affected area is also a consideration before proceeding.

The Contractor shall keep the entry door to the tenant premises closed at all times during construction.

Stairwell doors will not be propped open.

Mechanical rooms located on the floors will not be used for storage.

Any light fixtures removed from the ceiling shall be turned over to Tillyard.

The Contractor shall advise Tillyard when he intends to make his final connections to the following systems:

  • Electrical
  • HVAC
  • Plumbing and Drainage
  • Sprinklers

Such notification is to be made at least 24 hours in advance to minimize both the hazard and the inconvenience to the Contractor and others tenants.

Upon completion of the work, the Contractor shall supply Tillyard with copies of all plans and as-built drawings in both hard and electronic format, in addition to permits and inspection certificates relating to the work performed.

Building Management

Any questions or communications should be directed to Tillyard at the address shown above.